XVI International School and Symposium on Synchrotron
Radiation in Natural Science

Regulations

1. The present Regulations determine the rules of participating in the 52XVI International School and Symposium on Synchrotron Radiation in Natural Science, ISSRNS 2025, hereinafter referred to as "the Conference".
2. The Conference will be held from 25 May to 30 May, 2025 in the hotel located in the Silesian Beskids (region in southern Poland) selected in accordance with the public procurement procedures (in progress).
3. The role of the Conference Organizer (executive) will be performed by Institute of Physics of the Polish Academy of Sciences, hereinafter referred to as "the Organizer":
   Institute of Physics of the Polish Academy of Sciences
   Aleja Lotnikow 32/46, PL-02668 Warsaw, Poland
   Tax number: 525-000-92-75
   National Official Business Register (REGON): 000326061
4. The registered person in the Conference System, hereinafter will be referred to as "the Participant".
5. The conference language is English.

1. Participation in the Conference is voluntary.
2. Only Participants registered in the On-line Abstract Submission & Registration System will participate in the Conference.
3. The participation in the Conference gives an opportunity to present and to publish the Participant's research results according to rules and regulations included in sections §6 and §7.
4. The Participants who need Polish visa are kindly requested to contact the Conference Secretary for the Invitation Letter.

1. By registering in the On-line Abstract Submission & Registration System, the Participant agrees to the collection, preservation and processing of personal data contained in the registration form, by the Organizer for the purposes of arranging and carrying out the Conference. Details on the type and use of personal data are available on the Privacy Policy bookmark on the Conference website. The Organizer is the administrator of the personal data.
2. The participation in the Conference is possible only after the registration. The detailed information on the participation type, the Registration fees and the benefits are available in §4 and in the Registration Fees bookmark on the Conference website .
3. The Participant may cancel the registration by informing the Organizer via an e-mail, unless the Registration fee has already been paid. If the fee has already been paid, read the Cancellation policy in the section §4.
4. Registration will be open on 15 January 2025.

1. The person willing to participate in the Conference is obliged to make a payment for participating in the Conference in accordance with the fee rates list and the terms.
2. The Registration fee includes board and lodging, conference materials, receptions, conference banquet.
   1. Student fee - 2500 PLN - accommodation is in 3- or 4-person rooms (all equipped with bathroom, telephone, wire-less internet access, TV).
   2. Regular / PTPS member fee – 2900 PLN /2800 PLN - accommodation is in 2-person rooms (all equipped with bathroom, telephone, wire-less internet access, TV).
3. If you plan to attend the Conference with an accompanying person, please contact the Organizers.
   
4. Limited number of single rooms is also available. They will be distributed on the 'first come first served' basis. Additional payment (to the Regular fee) for the single room: 700 PLN.
5. The Participant should transfer the Registration fee in Polish currency (PLN) to the bank account provided during the on-line registration process. The Registration fee can be paid also by credit card. All bank fees and charges are on the account of the payer.
   1 EUR = 4.25 PLN, 1 USD = 4.08 PLN, 1 CHF = 4.51 PLN
   National Bank of Poland, Exchange rates, Table of 2025-01-07

6. The payment should be made by the 15 April 2025. Failure to pay the Registration fee by 15 April 2025 will result in removal of the Participant from the list of Conference Participants.
7. The Registration fee may be withdrawn if the resignation is submitted to the Organizer by email before the 21 April 2025. The return could be reduced by any bank fees and charges.
8. After the 21 April 2025, the conference fee cannot be withdrawn.
9. PhD, master or bachelor students can obtain the financial support to attend the Conference. Student financial support regulations are available on the Conference website in the Student Discounts bookmark.

1. The Participant who needs a proforma-invoice should send the request to the Organizer.
2. An electronic version of the invoice can be sent on the request of the Participant to the e-mail address indicated during the registration process.
3. A paper version of an invoice will be available for each Participant in the Conference Office during the Conference.

1. All abstracts have to be submitted via the On-line Abstract Submission & Registration System.
2. To correctly submit the abstract, the appropriate fields in the Conference system should be filled in. Abstract file in the DOC/DOCX format prepared according to the template, available in the Abstract submission bookmark should be attached.
3. The Participant during submission may declare the preferred type of presentation (oral or poster presentation). The final decision regarding the presentation method will be made by the Program Committee.
4. Abstracts qualified for the presentation during the Conference will be published in form of the Book of Abstracts and in the Conference materials on the website.
5. All published abstracts will contain following information: the authors names, the authors affiliations, corresponding author name and e-mail as well as the acknowledgements.

1. The detailed Conference program will include the names and surnames of the author and the co-authors, the authors affiliations as well as the title of the lecture/poster.
2. The final Conference program will be available in the Program bookmark at the latest about 1 week prior to the Conference.
3. If the Participant does not attend the conference, his name will be deleted from the Conference program and materials available on the website.

1. Official e-mail address of the Conference: contact@.
2. Conference telephone number: +48 502 962 261
3. Contact by traditional mail:
   Scientific Secretary: Aleksandra Drzewiecka-Antonik
   Organizing Committee Chair: Anna Reszka
   
   Institute of Physics of the Polish Academy of Sciences
   Aleja Lotnikow 32/46,
   PL-02668 Warsaw, Poland
   
   

1. Organizer reserves the right to change the content of the regulations at any time prior and following the Conference.